Loading the Accountant’s Review copy
The review copy is
normally taken to the accountant’s office
using floppy disk(s). The review copy will be
brought in by a routine that is a minor
modification of restoring a backup
copy. The accountant receives the
Accountant’s Review file from the user, who
has generated it as described above, and
loads it into his computer which must be
running QuickBooks 5 or QuickBooks Pro
5.
At the accountant’s computer, QuickBooks must be running. Insert the floppy disk. Click
File|Accountant’sReview|
Start UsingAccountant’sCopy. Select
drive a:
(floppy drive) and double-click on the name of the review copy. This process is essentially the same as restoring a backup, and will set up a working copy. The next dialog box will ask for a name. Enter something suitable for the purpose. The suffix
.qba should not be changed.
Files are interchangeable at the same version level, and QuickBooks 5 files can be interchanged with
QuickBooks Pro 5 files.
Every version of QuickBooks has historically marked company data files, so that they can’t be used with an
earlier version, but can convert to a later one. We can expect this to hold true for future versions. Normally
files can be interchanged between QuickBooks 5 or QuickBooks Pro 5, between QuickBooks 4 or
QuickBooks Pro 4, and between QuickBooks 3.1 and QuickBooks Pro (no version number, July 1995.) The
non-pro versions will receive data unique to the Pro versions but will not display or change it.
For future versions, we can expect that the accountant will need to have QuickBooks of the same vintage as the
client.
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