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Chapter 19
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Chapter 19

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What QuickBooks Pro 5 Timer Does

QuickBooks Pro 5 Timer operates in conjunction with QuickBooks Pro 5, to collect time worked by  XE "Timer:QuickBooks Pro 5" employees or vendors, as a source for paying the employee, and/or billing a customer.  It can run on any or all of the (Windows) computers in an office, including the computer running QuickBooks.  This is done by transferring data files between QuickBooks and Timer. Timer can be used like a stop watch, actually counting off the time recorded, as a timesheet taking entry of time worked, or as a combination of the two.  

QuickBooks exports a listing of customer:jobs, vendors, employees, service items, and  classes (if used) to Timer.  Timer loads this into its user data file XE "user data file:Timer"  XE "data file:Timer" . 

Time activity records are then generated on Timer, by collecting the following information:     {   Barbara: dont shoot ...  these are not bullets.  Meaning of * is explained below   }

* Date when the hours were worked

* Who worked the hours (vendor XE "vendor"  or employee XE "employee:timer" )

* Customer XE "customer:Timer"  billable for this time (if any)

* Service item XE "service item:Timer"  for billing

* Class (if used)

   Hours and minutes worked

   Notes

Change of any * field constitutes a new activity. 

Note that this list does not include payroll items.  If used for payroll, this will have to be supplied in QuickBooks when the activities are imported.

The activity records XE "activity records:Timer"  are periodically (usually weekly) collected into files, which are transferred from the Timer to QuickBooks Pro 5.  These imported records are identical to activity records generated within the time tracking function of QuickBooks Pro, and can be used for billing and payroll in the same manner.

 

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Last modified: May 21, 2004