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Dedicated
Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5
Chapter 6
Chapter 7
Chapter 8
Chapter 9
Chapter 10
Chapter 11
Chapter 12
Chapter 13
Chapter 14
Chapter 15
Chapter 16
Chapter 17
Chapter 18
Chapter 19
Chapter 20
Chapter 21
Chapter 22
Chapter 23
Chapter 24
Chapter 25
Chapter 26
Chapter 27
Chapter 28
Glossary
Error
Messages

Chapter 17

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Table of fields and content

The table lists the stuff which can be displayed and/or printed on invoices XE "invoices:content" .  Other forms have similar lists, visible (piecemeal) in the Customize [form] windows.  The total number of usable entities is not definite, because it is increased with custom fields.

Tab

Feature

Default

Content of field below (Source or Comment)

Header

 

 

 

 

Default Title

Invoice

Can change title in Customize or at time of sale.

 

Date

DATE

Date field, can only contain date

 

Invoice Number

INVOICE NO.

Has limited automatic number incrementing

 

Bill To

BILL TO

(Bill To in customer record)

 

Ship To

SHIP TO

(Ship To in customer record)

Fields

 

 

 

 

P. O. Number

P. O. NO

Text field, 11 characters

 

Terms

TERMS

From List of Terms

 

Due Date

DUE DATE

Date Field, can only contain date (Default offset in customer record)

 

REP

REP

Initials (From employee record)

 

Ship Date

SHIP DATE

Date field (default: invoice date)

 

Ship Via

SHIP VIA

Text Field (from list)

 

FOB

FOB

Text field, free

 

Project

PROJECT

Job portion of Customer:Job (Displayed above invoice; may be set up for printing.)

 

Other

 

Text Field

 

Custom Fields

(as defined, Customer custom fields)

Text field, 30 characters

Columns

 

 

Order and width of columns can be adjusted, in later versions.

 

Service Date

SERVICED

Date Field

 

Item

ITEM

Item Name (must be displayed)

 

Description

DESCRIPTION

Descriptive text (From Description field of  item; may be edited.)

 

Quantity

QTY

Number (at unit price)

 

Rate

RATE

Number (unit price)

 

Amount

AMOUNT

Number (Rate times unit price)

 

Class

CLASS

Class

 

Custom Fields

(as defined; item custom fields)

Text, 30 characters

Footer

 

 

 

 

Message

Customer Message

Text (From list)

 

Total

TOTAL

Number (total of item amounts plus sales tax.)

 

Long text

Disclaimer

1000 characters (beginning with QuickBooks 5)

 

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Last modified: May 21, 2004