Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5
Chapter 6
Chapter 7
Chapter 8
Chapter 9
Chapter 10
Chapter 11
Chapter 12
Chapter 13
Chapter 14
Chapter 15
Chapter 16
Chapter 17
Chapter 18
Chapter 19
Chapter 20
Chapter 21
Chapter 22
Chapter 23
Chapter 24
Chapter 25
Chapter 26
Chapter 27
Chapter 28

Chapter 15

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Label printer setup

Labels XE "Label printer"  are not small like checks.  They are even smaller.  The illustration shows part of the choice of label sizes available with QuickBooks 4.0 and 5.0.

Below is a listing of label numbers and sizes, taken from the catalog of McWhorters, an office supply chain in the Silicon Valley.


Avery               inches               Inkjet               mm

5163                2 x 4                8163                51 x 102

5260                1 x 2.625         8160                25.4 x 66.7

5261                1 x 4                                        25.4 x 102

5262                1.375 x 4         8162                35 x 102



4030                1 x 3.5, two across                   25.4 x 89

4143                1 x 4, two across                      25.4 x 102

4145                1 x 3.5, one across                   25.4 x 89 (box of 1000)

4013*              1 x 3.5, one across                   25.4 x 89 (box of 5000)

4146                1.5 x 4one across                    38 x 102

*  To use 4013 label, set up for 4145.

Height shown for tractor labels is top edge to top edge. Actual label height is 1/16 inch (1.6 mm) less.  Millimeter sizes are converted and in some cases rounded, but were not observed on packages.  Laser and inkjet labels come in sheets.  Partial sheets may be used, observing the dialog for printing labels.  The inkjet labels (also Avery numbers) appear to be the same size, but with surface designed for that ink.

Earlier versions of QuickBooks print only two across on number 4143 or 5261. The printer setup windows refer to two-across tractor feed labels as Standard mailing labels. 

Windows 95 printer adjustments

Printers are available to application programs, such as QuickBooks, if they are installed in the Windows system.  Installation of printers is part of computer setup. This section describes adjustments in Windows 95.  The next section discusses adjustments in Windows 3.1  The several screens involved have not been illustrated . They are not difficult to follow.

Begin in My Computer by clicking on Control Panel.   Click on the Printers icon.  In the Printers window, right-click on the subject printer, then click on Properties.  The Properties window accesses the printer controls.

Details tab brings a window which probably can stand as is.  Click on the Spool Settings button to go on to the fourth dungeon and get these choices:

Spool print jobs ... means XE "spooling"  that the application (QuickBooks) formats the print job, and writes it to a hard drive file.  Windows reads it from the hard drive and prints it.  If spooling is used, ... after last page ... lets you get back to work most quickly, but requires the most hard drive space.  If disk space is limited, ... after first page ... uses less space.  Considering prices of large hard drives, such a problem should not be difficult to solve.  Print directly ... gets the printing done sooner, but you cant get back to work on other things until the entire print job has been completed by the printer.

Paper tab brings up the view of paper choices shown above in Print Reports.

Fonts tab probably (depending on printer) has some choices about downloading TrueType fonts.  Outline soft fonts are most efficient, if available. The next best choice is bitmap soft fonts.  Graphics will be slow.

Windows 95 is generally effective at setting up optimized conditions.  In most cases, the defaults can be used.  When problems are encountered, try changing some of the above settings.


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Last modified: May 21, 2004