window XE "make deposits" XE "deposits:bank" records the trip to the bank, handling two distinct functions, and excluding two others:
Recording deposit of money from Undeposited Funds.
Recording money deposited
directly into the bank account, without going
through receivables. These were
discussed in Chapter 5. The current
narrative relates only to money recorded
through Accounts Receivable.
It does not deal with either cash sales or payments entered into Receive Payments, where the
[account] box is checked. These are recorded as deposits when the payments are recorded.
Note that if a sale is
recorded by an invoice, the payment should
come through Accounts Receivable (on penalty
of unnecessary trouble.)
window will probably not appear if you select
Activities|Make Deposits. The
Payments to Deposit
window will probably appear, showing payments received and marked to
Group with other undeposited funds.
The down-arrow and up-arrow move to the line for any payment. The space bar toggles the payment check
-mark on and off. The mouse may be used to mark payments to be included.
When the deposit looks OK, note that there is no
Next or Prev
button, and select the OK
window will now appear, with Deposit To
naming the checking account that received the
last deposit from Receivables. If another account is to receive the deposit, select it using the down-arrow.
On the right, the Pmts
button provides temporary access to the
Payments to Deposit window, to add any
payments to the list, or delete any from it. When any changes in this window are complete, click
OK and return to the Make Deposits
The Make Deposits
window has access to all of the deposits for editing, although edits may be rejected if
they would change information entered in a previous action. When this screen is correct, select
you are reading the book, you are probably making your first deposit of this type. Try printing the deposit
summary, to see if it is what you want. (Before printing, be sure that your printer is not loaded with invoice
forms.) Finally, click OK.
The deposit will be entered into the bank account register. I guarantee it.