Maintaining lists in QuickBooks
Sequence or order
of the XE "sequence:chart of accounts" XE "alphabetize:chart of accounts" XE "chart of accounts:alphabetizing" chart of accounts will be basically in the order of the list above. Subject to the comments following, the order is:
By types, according to the list above
Sub-accounts below parent accounts, and indented
Alphabetically
Manually ordered.
The sequence by types is
invariable. If an account of a type
exists, it will be in the order of the
list. Within types, or within multiple
sub-accounts at a level, normal order is
alphabetical.
Ordering
of some lists, including the chart of accounts, runs in two basic modes. These lists are identified by the little diamonds, down the left-hand side. To change the order:
Alphabetized
is the normal or XE "chart of accounts:alphabetize" default mode of a list. If the list has been manually ordered, it can be returned to alphabetical order. XE "resort list" In QuickBooks 5, click on the left-most button (at the bottom,) and click
Re-sort List.
In earlier versions, with the list displayed, click
List|Resort [name of list.]
Manual
ordering is done by grabbing the diamond symbol to the left of a name and dragging it. XE "list, alphabetize" XE "list, sort" XE "alphabetize list" XE "sort list" Moving it up or down changes its position (if such a move is legal.) Moving it left or right changes sub-account/parent account status.
NOTE:
Once any entity in a list
has been moved, the list is “Manually
Ordered.” Any new entity added will be
added at the top of the list, or at the top
of its type. This state remains until
the list is alphabetized.
Reports will be in the same sequence as the chart of accounts. Asset, liability, and equity accounts appear on
the balance sheet. Income and expense accounts appear on the P&L report.
Printing
the Chart of Accounts is possible with File|Print. The column headed
Income Tax Line XE "income tax line:chart of accounts" shows how accounts can be set up to report out to
TurboTax Business. This information is accessible in editing the account, but the entries are a matter of tax
advice. The setup under File|Company Info includes a tax form choice. Changing the tax form there discards
all tax line setups here, so that choice should be made first.
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