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Contents
Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5
Chapter 6
Chapter 7
Chapter 8
Chapter 9
Chapter 10
Chapter 11
Chapter 12
Chapter 13
Chapter 14
Chapter 15
Chapter 16
Chapter 17
Chapter 18
Chapter 19
Chapter 20
Chapter 21
Chapter 22
Chapter 23
Chapter 24
Chapter 25
Chapter 26
Chapter 27
Chapter 28
Glossary
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Messages

CHAPTER  1

• SCOPE
• THE NAME OF THE GAME
• WHY DO PEOPLE CALL FOR HELP?
• GETTING IT TOGETHER
• WHAT DO YOU EXPECT OF QUICKBOOKS?
• WHAT CAN YOU EXPECT OF THIS BOOK?
• VERSIONS OF QUICKBOOKS

CHAPTER  2

• SCOPE
• OVERVIEW
• WHAT IS ACCOUNTING?
• INCOME AND EXPENSE
• WHAT HAS THE BUSINESS DONE?
• CRUEL OR ACCRUAL
• CASH METHOD ACCOUNTING
• CLOSING THE BOOKS
• THE BOTTOM LINE
• IS IT A BALANCE SHEET?
• DESIGNING YOUR ACCOUNTING PLAN
• FOR ACCOUNTANTS
• ADJUSTING ENTRIES
• A FEW DETAILS

CHAPTER  3

• SCOPE
• OVERVIEW
• SO WHERE DO YOU START?
• IN ALL CASES ...
• IN QUICKBOOKS
• DON'T LIKE IT?
• CLASS TRACKING
• THE NAVIGATOR
• PASSWORDS
• A LEARNING PLACE
• CONVERSION FROM DOS

CHAPTER  4

• SCOPE
• THE STRUCTURE OF ACCOUNTING
• THE CHART OF ACCOUNTS IN QUICKBOOKS
• ADDING A NEW ACCOUNT
• MAINTAINING LISTS IN QUICKBOOKS
• USING LISTS
• THE INSIDE STORY

CHAPTER  5

• SCOPE
• THIS CHAPTER IS FOR EVERYONE
• LAUNCHING A BANK ACCOUNT
• DO I ENTER THIS CHECK?
• IF YOU DO NOT RECONCILE
• ENTERING TRANSACTIONS INTO THE REGISTER
• USING THE REGISTER
• MAKING DEPOSITS
• WRITING CHECKS
• RECONCILING: WHAT HAPPENS
• STARTING RECONCILIATION
• ACCOUNT WILL NOT BALANCE
• THE CLEARING ACCOUNT: A VERY HANDY GADGET
• CREDIT CARD ACCOUNTS
• QUESTIONS AND ANSWERS
• YOU GOT THROUGH IT

CHAPTER  6

• SCOPE
• OVERVIEW
• LISTS: DESCRIBE YOUR PARTICULAR BUSINESS
• ITEMS: THE "WHATS" OF YOUR BUSINESS
• CREATING A NEW ITEM
• EDITING ITEMS
• SERVICE, OTHER CHARGE, AND NON-INVENTORY PART ITEMS
• INVENTORY PART ITEMS
• SUB-TOTAL ITEMS
• DISCOUNT ITEMS
• PAYMENT ITEMS
• ITEM GROUPS
• PARENT ITEMS AND SUB-ITEMS
• CUSTOM FIELDS FOR ITEMS
• NAMES: THE "WHOS" OF YOUR BUSINESS
• CUSTOMERS
• CUSTOMER:JOB NAMES
• VENDORS
• OTHER NAMES
• CUSTOMER TYPES, JOB TYPES, AND VENDOR TYPES
• CUSTOM FIELDS FOR NAMES
• CONCLUSION

CHAPTER  7

• SCOPE
• PICK ONE (OR MORE)
• INVOICES
• MEMORIZED TRANSACTIONS
• MEMORIZED TRANSACTION GROUPS
• USING MEMORIZED TRANSACTIONS
• MEMORIZED TRANSACTION LIST AND CHANGES
• CUSTOMIZED INVOICES
• CASH SALE RECEIPT
• CASH SALES INVOICE
• DAILY SALES INVOICE
• STATEMENT BILLING
• STATEMENTS
• CONCLUSION
• END OF PART I

CHAPTER  8

• SCOPE
• RECEIVING PAYMENTS
• PAYMENTS ON MULTIPLE JOBS
• CREDIT CARD PAYMENTS
• MAKING DEPOSITS
• UN-SELLING
• BAD DEBTS
• ADVANCE PAYMENTS
• REPORTING CUSTOMER PREPAYMENTS
• ACCOUNTS RECEIVABLE REPORTS
• THE NEXT STEP

CHAPTER  9

• SCOPE
• MONEY GOING OUT
• THE A/P DIFFERENCE
• RECORDING BILLS
• RECORDING EXPENSES
• RECORDING ITEMS PURCHASED
• PAYING YOUR BILLS
• WHEN THE VENDOR PAYS YOU
• PURCHASE ORDERS
• MAINTAINING ACCOUNTS PAYABLE
• SOLVING SOME PROBLEMS

CHAPTER  10

• SCOPE
• STRICTLY CONTROLLED FLOW
• SETTING UP
• SALES TAX ITEMS
• INVOICES, ETC.
• REPORTING
• PAYING SALES TAX
• PECULIAR SITUATIONS
• THERE IT IS

CHAPTER  11

• WORKINGS OF "PAYROLL"

CHAPTER  12

• SCOPE
• INTRODUCTION
• CHECKLISTS
• INTEGRAL PAYROLL SYSTEM
• SETTING UP PAYROLL
• TURNING ON PAYROLL
• PAYROLL ITEMS
• EMPLOYEE TEMPLATE
• EMPLOYEE RECORDS
• YEAR-TO-DATE ADJUSTMENTS

CHAPTER  13

• SCOPE
• OVERVIEW
• RUNNING PAYROLL
• REPORTING PAYROLL ACTIVITY
• PAYING THE IRS
• MANAGEMENT REPORTING OF PAYROLL
• QUESTIONS AND ANSWERS

CHAPTER  14

• SCOPE
• READ ALL ABOUT IT: WHAT REPORTS DO
• BALANCE SHEET
• PROFIT AND LOSS REPORT
• ZOOMING IN ON DETAILS
• CONTROL SYSTEM FOR REPORTS
• CUSTOMIZING REPORTS
• ADVANCED OPTIONS
• FILTERS
• EARLIER VERSIONS
• TRANSACTION REPORTS
• TABLE OF REPORTS
• CUSTOM REPORTING SOFTWARE
• CONCLUSION

CHAPTER  15

• SCOPE
• LEARNING THE TERRITORY
• TWO (OR THREE) MODES OF PRINTING
• PRINTER SETUP
• REPORTS PRINTER SETUP
• INVOICE PRINTER SETUP
• CHECK PRINTER SETUP
• LABEL PRINTER SETUP
• WINDOWS 95 PRINTER ADJUSTMENTS
• WINDOWS 3.1 PRINTER ADJUSTMENTS
• SOLVING PRINTER PROBLEMS
• NOTHING PRINTS
• GARBAGE PRINTS
• SLOW PRINTING
• POSITION OF PRINTING, OR CLIPPING
• MORE PRINTER PROBLEMS AND SOLUTIONS
• OTHER SOURCES OF PROBLEM SOLUTIONS
• CONCLUSION

CHAPTER  16

CHAPTER  17

• SCOPE
• IT ALL DEPENDS ...
• QUICKBOOKS 5.0
• QUICKBOOKS 4.0 AND EARLIER
• ALL VERSIONS (WITH CUSTOMIZING)
• TABLE OF FIELDS AND CONTENT
• LAYOUT DESIGNER

CHAPTER  18

• SCOPE
• GETTING READY TO TRACK TIME
• RECORDING TIME
• INVOICING FOR VALUE OF TIME
• TIME REPORTING
• QUESTION

CHAPTER  19

• SCOPE
• WHAT QUICKBOOKS PRO 5 TIMER DOES
• THE RECORDS FILE BACK AND FORTH
• EXTRACTING REFERENCE DATA FROM QUICKBOOKS
• USING QUICKBOOKS PRO 5 TIMER ON LOCAL COMPUTERS
• RECORDING TIME
• TRANSFERRING ACTIVITY RECORDS FROM TIMER TO QUICKBOOKS
• SETTING UP TIMER ON LOCAL COMPUTERS
• IMPORTING TIMER DATA INTO QUICKBOOKS PRO 5
• INSTALLING TIMER

CHAPTER  20

• SCOPE
• AVAILABILITY OF ESTIMATES AND JOB TRACKING
• ESTIMATES AND WHAT THEY CAN DO
• INVOICING FROM AN ESTIMATE
• LIMITATIONS OF ESTIMATES AND JOB TRACKING
• JOB TRACKING REPORTS

CHAPTER  21

• SCOPE
• ONLINE BANKING: WHAT WILL IT DO?
• WHAT IT WILL NOT DO
• ELECTRONIC SPEED?
• ACCESS TO ONLINE BANKING OR ONLINE PAYMENT
• SETTING UP WITHIN QUICKBOOKS
• FIRST ONLINE SESSION
• ONLINE OPERATION
• PROBLEMS AND SOLUTIONS
• CONCLUSION

CHAPTER  22

• SCOPE
• UNDERSTANDING DEBITS AND CREDITS
• REFERENCE TABLE
• GENERAL JOURNAL ENTRIES
• DOES THIS TRANSACTION RECORD INCOME?
• FIXED ASSET OR EXPENSE?
• LOAN AMORTIZATION
• THE BOTTOM LINE

CHAPTER  23

• SCOPE
• WHAT IS "WINDOWS?"
• WHAT DO YOU SEE?
• GETTING STARTED
• MOVING AROUND
• MENUS
• KEYBOARD OPERATION SHORT CUTS
• DIALOG BOXES
• HELP!
• MAKING CHOICES
• TAKING CARE OF YOUR FILES
• FOLDERS FULL OF OBJECTS
• HARD DRIVE SPACE
• HOPPING AROUND
• FORMATTING FLOPPY DISKS
• A VIRUS PROTECTION
• WINDOWS NT AND IBM OS/2

CHAPTER  24

• SCOPE
• WHAT IS "WINDOWS?"
• WHAT DO YOU SEE?
• POWER DOWN
• STARTING PROGRAMS
• MOVING AROUND
• MENUS
• KEYBOARD OPERATION SHORT CUTS
• DIALOG BOXES
• ARRANGING THE PROGRAM MANAGER DISPLAY
• SAVING YOUR PROGRAM MANAGER DISPLAY
• HELP!
• MAKING CHOICES
• TAKING CARE OF YOUR FILES
• FILE DIRECTORIES
• HARD DRIVE SPACE
• HOPPING AROUND
• FORMATTING FLOPPY DISKS
• A VIRUS PROTECTION
• CONCLUSION

CHAPTER  25

• SCOPE
• OVERVIEW
• PASSWORDS
• WORKING SPACE
• DISASTER PLANNING
• FILES TOO BIG?
• CONCLUSION

CHAPTER  26

• SCOPE
• OVERVIEW
• HANDLING PROBLEMS
• PROCEDURES
• WHICH PROCEDURE?
• ERROR MESSAGES
• ERROR CODES
• OTHER SYMPTOMS
• OTHER SOURCES OF HELP

CHAPTER  27

• SCOPE
• OVERVIEW - WHAT THIS DOES (AND DOESN'T) DO
• EXTRACTING ACCOUNTANT'S REVIEW COPY
• LIMITATIONS WHILE REVIEW COPY IS OUT
• LOADING THE ACCOUNTANT'S REVIEW COPY
• ACCOUNTANT'S ENTRIES
• EXPORTING THE ACCOUNTANT'S CHANGES
• MERGING THE ACCOUNTANT'S COPY

CHAPTER  28

• SCOPE
• FUNCTIONS OF THE INVENTORY SYSTEM
• SETTING UP INVENTORY TRACKING
• MOVEMENT THROUGH INVENTORY
• REPORTS
• INVENTORY ADJUSTMENTS
• TRACKING MANUFACTURING
• THE MINIMAL SYSTEM
• THE GREAT KLUGE FOR TRACKING MANUFACTURING
• SETTING UP TO TRACK MANUFACTURING
• TRACKING PRODUCTION
• KEEPING THE NUMBERS STRAIGHT
• CONCLUSION

GLOSSARY

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